Since the rise of COVID-19, there have been many business closures and even some shutdowns. As Canada begins to re-open businesses in waves, it might take a while before things get back to “normal” again. Not only might this new normal affect when you can open your commercial fleet, but it also might affect how you run it. For instance, you may notice that protecting your fleets during this time may require more steps than you had anticipated. After all, leaving these vehicles idle and unattended for weeks can affect their safety and security. So, we’ve created a brief checklist that you can use to make sure you are mitigating any risks and avoiding potential hazards. Continue reading to review this checklist and implement them if they apply to your fleet.
Ensure Visits To The Property
Visiting the property where your fleets are located is essential to staying up to date on any changes that may occur to them. Check on your fleet by ensuring someone is visiting and inspecting the property daily. It’s a quick task and could save your business quite the buck in the long run. It may be more beneficial to have the same staff repeat this process as opposed to a fresh pair of eyes as they will be most aware of any subtle changes. Security patrols, for example, would be the ideal staff members to do this.
Safely Arrange Vehicles
You may be tempted to arrange your vehicles in the most ergonomic design for efficiency reasons, however, this may not be the safest. Keep a distance of at least 3 meters between each parked vehicle. It would also be safer to limit the number of the same type of vehicles in one cluster so as to minimize the risk of affecting all of those same-type vehicles. For example, if you park 4 pick ups in a row, proceed by parking 4 tractors in a row, then 4 trailers etc. Don’t forget to provide fire breaks between these different clusters. A space of about 15 meters will do the job nicely.
Prepare Vehicles For Extended Storage
Vehicles require maintenance to avoid complications. Reduce the amount of maintenance needed by changing the oil in all vehicles and filling up gas tanks. This prevents the fuel system from rusting while the vehicle isn’t in use. Make sure all tires are inflated, vehicle doors are securely locked and windows are rolled all the way up. Wash all vehicles to remove tar and bugs that can damage the paint over a long period of time. It might be beneficial to touch up any paint chips.
Take Security Precautions
Ensure your company perimeter is guarded using a fence to avoid theft. Parking a blocker in front of the entrance gate can also help deter entry to the facility. Have an active burger alarm system inside each vehicle and in the facility area. Hide vehicle keys in locked key boxes that are guarded by an alarm. As mentioned earlier, have security patrol available and use CCTV surveillance with 24/7 recording and a minimum of 14-day off-site storage. This can significantly deter theft and vandalism.
Have A Re-Opening Plan In Place
It’s only a matter of time before the lockdown due to COVID-19 ends and businesses begin running as normal again, which is why it’s important to have a plan to re-open your commercial fleet business. Develop and strategize a business continuity plan that outlines how you will restore fleet operations. Make sure to include an update to the plan in the event of a loss of a significant portion of the fleet.
At Cambridge Insurance Brokers, we care about your business needs. Keep your business and your commercial fleet protected by contacting us today. Our representatives are always available to discuss a policy that would best fit your needs.